Ethical Sourcing Policy

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Ethical Sourcing Policy

Buzz Drones Limited & The Drone Hub

1. Policy Statement

Buzz Drones Limited and The Drone Hub are committed to conducting business ethically, responsibly, and transparently. We recognise that our purchasing decisions can have social, environmental, and economic impacts throughout our supply chain.

This policy sets out our commitment to sourcing goods and services in a manner that promotes ethical business practices, supports responsible suppliers, protects human rights, and minimises environmental impact.

We expect all suppliers, contractors, consultants, and business partners to share and uphold these principles.

2. Scope

This policy applies to:

  • Buzz Drones Limited
  • The Drone Hub
  • All employees, contractors, instructors, assessors, and representatives acting on behalf of either organisation
  • All suppliers and subcontractors providing goods or services

3. Ethical Procurement Principles

When selecting and managing suppliers, Buzz Drones and The Drone Hub will seek to:

3.1 Legal Compliance

Ensure suppliers operate in compliance with:

  • UK legislation
  • Employment law
  • Health and Safety legislation
  • Environmental regulations
  • Data protection requirements
  • Anti-bribery and corruption legislation

We expect suppliers to maintain all licences, certifications, and approvals necessary to conduct their business lawfully.

3.2 Human Rights & Modern Slavery

Buzz Drones and The Drone Hub maintain a zero-tolerance approach to:

  • Modern slavery
  • Human trafficking
  • Forced labour
  • Bonded labour
  • Child labour
  • Exploitative employment practices

We expect suppliers to actively identify and manage risks within their own supply chains and comply with the principles of the Modern Slavery Act 2015.

4. Fair Employment

We seek to work with suppliers that:

  • Provide fair wages and working conditions
  • Respect employee rights
  • Promote equality, diversity, and inclusion
  • Maintain safe and healthy workplaces
  • Prohibit discrimination and harassment

Suppliers must comply with all applicable employment legislation and maintain appropriate health and safety standards.

5. Environmental Responsibility

As a technology and aviation-focused organisation, we recognise our responsibility to reduce environmental impact.

Where practical, preference will be given to suppliers who:

  • Demonstrate sustainable business practices
  • Minimise waste and packaging
  • Reduce carbon emissions
  • Support recycling and circular economy initiatives
  • Use environmentally responsible materials and processes

We will seek opportunities to reduce the environmental impact of drone operations, training activities, equipment procurement, and facility management.

6. Ethical Business Conduct

Buzz Drones and The Drone Hub will only engage with suppliers who demonstrate high standards of integrity.

Suppliers must:

  • Operate honestly and transparently
  • Avoid conflicts of interest
  • Comply with the Bribery Act 2010
  • Maintain appropriate financial and business records
  • Report any unethical or unlawful conduct

Any evidence of corruption, fraud, bribery, or unethical business practices may result in the termination of business relationships.

7. Supporting UK Businesses and SMEs

Where commercially viable and operationally appropriate, Buzz Drones and The Drone Hub will seek to:

  • Support UK-based suppliers
  • Promote local and regional businesses
  • Encourage innovation from SMEs
  • Develop long-term supplier relationships
  • Strengthen the UK drone and aviation sector

Supplier selection will continue to be based on value, quality, capability, compliance, and risk.

8. Responsible Technology Procurement

As operators and trainers of Uncrewed Aircraft Systems (UAS), Buzz Drones and The Drone Hub will seek to procure technology from reputable manufacturers and authorised distributors.

When sourcing aircraft, sensors, software, communications equipment, and associated technology, consideration will be given to:

  • Supply chain transparency
  • Cyber security standards
  • Product safety and reliability
  • Manufacturer reputation
  • Regulatory compliance
  • Long-term sustainability and support

9. Supplier Due Diligence

Prior to engagement, suppliers may be assessed against:

  • Legal compliance
  • Insurance arrangements
  • Health and Safety performance
  • Modern slavery risk
  • Environmental practices
  • Financial stability
  • Professional competence

Higher-risk suppliers may be subject to enhanced due diligence and periodic review.

10. Reporting Concerns

Employees, contractors, instructors, and suppliers are encouraged to report any concerns regarding:

  • Unethical conduct
  • Human rights violations
  • Modern slavery risks
  • Environmental breaches
  • Fraud or corruption

Reports will be treated confidentially and investigated appropriately.

11. Continuous Improvement

Buzz Drones and The Drone Hub are committed to continuously improving ethical sourcing practices through:

  • Regular supplier reviews
  • Staff awareness and training
  • Monitoring emerging legislation
  • Reviewing procurement procedures
  • Encouraging supplier development and improvement

This policy shall be reviewed annually or following significant changes to legislation, business operations, or procurement activities.

Approved By

Managing Director
Buzz Drones Limited

Director
The Drone Hub

Version: 1.0
Review Period: Annual

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